GDPR Compliant

UBITQUITY, INC.’s GDPR Compliance: Secure, Transparent, and User-Friendly

At UBITQUITY, INC., we take privacy and data protection seriously. Our approach to General Data Protection Regulation (GDPR) compliance goes beyond meeting minimum requirements — we offer robust tools and practices that give you more control over how your data is handled. Discover how UBITQUITY safeguards your information while providing you with full transparency and control.

✅ UBITQUITY, INC. has been fully GDPR compliant since the regulation took effect on May 25, 2018.

Understanding GDPR and Its Importance

What is GDPR?

The General Data Protection Regulation (GDPR) is a key data privacy law in the European Union that enhances individuals’ rights over their personal data. It requires organizations to handle personal information responsibly, securely, and with transparency.

What is Considered Personal Data?

Under GDPR, personal data includes any piece of information that can be used to identify an individual, such as:

• Phone numbers and mailing addresses
• Credit card and banking information
• Identification or personnel numbers
• License plate numbers and photographs
• Customer IDs or unique identifiers

When in doubt, it’s best to treat any identifiable information as personal and sensitive.

Our Commitment to GDPR Compliance

UBITQUITY, INC. is committed to upholding the highest standards of data protection through a combination of secure infrastructure, transparent policies, and user-centric controls.

Strong Security Measures

• Encryption: We use modern encryption techniques to secure data during transmission and storage, ensuring confidentiality and integrity at all times.
• Access Controls: Strict internal protocols ensure only authorized personnel can access personal data, protecting it from unauthorized access or misuse.
• Data Isolation: Your data is not used to train third-party models and remains exclusive to your account, preserving its privacy and confidentiality.

🛡️ UBITQUITY, INC. is also actively working towards achieving SOC 2 Type 1 compliance by Q2 2025, further strengthening our data security and operational practices.

User-Controlled Data Management

Custom Data Retention Settings

UBITQUITY provides you with flexible data retention controls, enabling you to determine how long user data is stored. You can modify or delete chat logs and personal data as needed to meet your internal policies or regulatory requirements.

Display Your Privacy Policy

You can easily link to your own privacy policy within any customer-facing interface to ensure users are fully informed about how their data is collected, stored, and used.

Explicit Consent in Forms

Our lead capture and contact forms are designed to support GDPR compliance. They include customizable checkboxes and privacy policy links that require users to give explicit consent before their data is submitted.

Best Practices for GDPR Compliance with UBITQUITY

To make the most of UBITQUITY’s GDPR features, we recommend the following:

• Update Your Privacy Policy: Clearly inform your users that you use UBITQUITY’s services and explain what personal data is collected and how it is processed.
• Collect Explicit Consent: Use checkboxes or pop-ups to request consent before collecting personal information.
• Leverage Data Management Tools: Enable users to access, edit, or delete their personal data when requested.
• Conduct Regular Reviews: Stay current with GDPR updates and periodically review your privacy and data handling policies to ensure ongoing compliance.

In Summary

Adhering to GDPR is vital for maintaining customer trust and avoiding regulatory penalties. UBITQUITY, INC. is dedicated to ensuring compliance through advanced security protocols, clear data practices, and features that put you in control.

For questions or support related to GDPR compliance, please open a support ticket by visiting support.ubitquityx.com.

Stay compliant. Stay secure. Trust UBITQUITY.